ERAS Data Policy
The Association of American Medical Colleges (AAMC) and the Electronic Residency Application Service (ERAS) recognize the importance of responsibly collecting and guarding the information we receive from our users. The AAMC has developed these data policy guidelines to prevent the exposure of confidential personal data without the prior permission of the individual.
Use of ERAS Source Documentation
ERAS strives to transmit source documentation via the ERAS system. This requires that Designated Dean’s Offices receive supporting documents that are created by the original author/owner. Designated Dean’s Office staff who transmit these documents to training programs via ERAS should receive, for example, original letters of recommendation (LoRs) directly from the author and provide medical school transcripts and MSPEs issued directly from the medical school. Reproductions of Program Director’s Workstation (PDWS) documentation from prior ERAS application seasons, do not qualify as acceptable source documentation. Designated Dean’s Offices have been instructed not to accept printed PDWS documents for transmission via the ERAS system.
ERAS prohibits the use of ERAS documents received through the PDWS for any other purpose. These documents may not be printed, faxed, e-mailed or otherwise transmitted to any individual or organization that is not associated with securing the applicant’s training position at your institution. Documentation received via the PDWS may only be used for the review and evaluation of an applicant for a training position.
ERAS Integrity Promotion Program
Please visit www.aamc.org/eras for additional information.